Running a Hasler Race

Races that wish to be considered for the Hasler Series must apply via their relevant Regional Marathon Advisor, and respect the following guidelines:-

1. RACE ORGANISATION SOFTWARE

Race organisers are very strongly encouraged to use the latest Hasler Race Management software, which can be downloaded for free via the link below. You will also need the latest divisional ranking list, and may want to use the automated race finishers spreadsheet.

Finally, please read carefully the pages in this section on Insurance, Risk Assessment and the Race Levy Scheme.

Download the latest HRM Software from this webpage.

2. INSURANCE

Competition Insurance (organised by British Canoeing)
Download the 2016-17 insurance schedule here: bc-insurance-16-17
Download the non-member event insurance form (previously “Day Ticket”) here

3. RISK ASSESSMENT

For those organising races, whether they are large national events or small club affairs, the importance of having a proper risk assessment cannot be overlooked and the committee wants to see that all race organisers have one in place in the future. This will apply particularly to any race that is listed in the published Racing Handbook calendar of events where it will now be mandatory. Whilst this alone will not eliminate true accidents from happening, it will deal with the uncertainties of how any risk or emergency should be dealt with on the day and ensure that WRITTEN evidence exists to show that the organisers have considered the potential risks beforehand, and taken, or are able to take, the appropriate action should circumstances arise.

We have attached a template of a suitable risk assessment (Document HereTemplate Here) that can be tailored for your event. This will be updated from time to time. Remember this should be specific for your race. Perhaps the most important point is that you fully consider the water and weather conditions on the day as well and REACT ACCORDINGLY. This may mean a change of course or more drastic action. An answer phone number on your race details or update on your website can be useful in cancelling an event up until the day before.

HOWEVER IF WORSENING CONDITIONS MEANS THAT THE EVENT HAS TO BE CANCELLED ON THE DAY, THEN DO JUST THAT, CANCEL IT TOTALLY AND MAKE SURE THAT PADDLERS WHO MIGHT TURN UP ARE NOT INVOLVED IN AN ‘UNOFFICIAL EVENT’ IN ITS PLACE.

The MRC are OBVIOUSLY concerned with the effects of over zealous implementation of health and safety rules, and sometimes-questionable interpretation by those not directly involved in our sport. This has already started to have a limiting effect upon competitive racing e.g.: walking through portages. We are therefore making representations accordingly.

4. RACE LEVY SCHEME

The organisation of Canoe Marathon Racing in the UK is funded in large part through a race levy on all entries “Class A” races (those listed in the Racing Calendar). This levy is not the same as the Day Ticket scheme, where paddlers without proof of BCU membership may use a one-off Day Ticket to enter a race. Costs of Day Tickets are paid to the BCU.

The Race Levy is £2.00 for each paddler. The race levy for all categories of races is to be remitted by the Race Organiser to the Treasurer within 7 days of the race.
Cheques should be made payable to “BCU Marathon Racing Committee” and sent to
David Enoch, 102 Bingham Road, Radcliffe-on-Trent, Nottingham NG12 2GT.

Those clubs wishing to pay the levy by electronic transfer should remit to
Barclays Bank Sort Code: 20-63-25 Account No: 73066665
Account name: BCU Marathon Racing Committee.
When making electronic transfers please also email David Enoch with the race name and amount of levy to david.enoch2@btopenworld.com