For Sprint Club Team Leaders:
Progress update on the online entry system being introduced this season
Since the September regatta work has been underway to develop a new Regatta Management System to help us manage entries for national, regional, and local sprint events. This will make both yours and the regatta organisers lives easier.
The new system’s functionality will be released in stages, the first being the database of clubs and paddlers. The release of this first phase will start very soon.
Regatta Administration will validate new paddler registration information but that information will be input by you, direct into the database. In the same way, information for paddlers, who are already registered, can be updated. For this, and for when you are placing entries, you will receive login details and the host website address.
We are phasing the roll out, which will be in batches, to a limited number of clubs in each batch. A notice will be posted on the website with the names of the clubs in each batch as they are released. Logins will be sent direct to each Team Leader. You will then all be able to keep track of progress and when to expect your login details. If you don’t receive the login when expected, email Phil Caisley on firstname.lastname@example.org.
The old database was very limiting and in many cases information was only partly correct or out of date. You do need to update your active sprint paddlers to ensure that the database information is fully correct. Once you have the login details the database will be available for you to make changes to your club paddlers.
To register new paddlers, all the mandatory fields must be completed or the incomplete details will not be saved. For example, First Name: Surname; Date of Birth: Gender: Nationality: Membership Number and Expiry Date: 500m Time. There are other non-mandatory information fields, these can be added either at registration or at a later date.
As a ‘one off’ we are also asking you to update your club registration information, including affiliation number and bank details. We are also, now able to record Chair, Treasurer, and Secretary contact details, please add at least one, if not all, of the club officials contact details as this will assist in our ability to communicate with you and your club.
The old database held only space for one Team Leader’s contact details. We can now include contact details for Deputy Team Leaders, Admin Team Leader, etc., as many clubs split or share the role. The contact details for each person, can be added separately but be prepared before you start with all the contact details within the mandatory fields for each person as half completed details will not be saved.
There will no doubt be a few teething problems as we roll out this stage. We ask for your patience if we need to resolve any remaining bugs. This system, once in place, will vastly improve the entry system and start to build a full record of results for each paddler.