ESSENTIALS
Race Entry System – To register as a Race Organiser and set up a race on the system, please fill in this form
Race Management Software – latest version for the 2021-22 Season. Remember to use the latest ranking list!
ADVICE
Advice on running a Hasler Race (link)
The following checklist will help you plan everything for your race:
- Check ahead possible local conditions relating to:
- Other Sporting events
- Fishing season
- Boating Season
- Weed or likely river conditions
- Tides
- Check local users and facility availability or clearance for:
- Clubhouse
- Parking
- Toilets
- Other river/towpath users dates
- Canal & Rivers Trust
- Local authority
- Appoint Event Safety Officer(s) (&/or train)
- Main organising team meet & arrange suitable date
- August before event – Submit calendar entry online with alternatives, plus entry in any regional calendar
- Arrange team & meet as necessary
- Arrange additional insurance if needed
- Contact police & other services as necessary
- Advertising
- Sponsorship
- On the day arrangements
- 1 month before or earlier, send out invitations – MRC Website, flyers, MRC & Racing Canoe Clubs Facebook, regional email circulation lists
- 2 weeks before or earlier Complete Risk assessment & Forward to RMA
- Brief marshals
- Assemble or check safety equipment
- Confirm all tasks particularly marshals, starters, finishers, results
- Download ET template & other forms from BC or MRC website
- 2-3 days before
- Download most recent race management software
- Download most recent Ranking List
- Receive entries into race management software
- Publish start list particularly where regional number set not used
- List any issues for checking in (fees, evidence of BC membership)
- On the day or just before:
- Final course and conditions check
- Mark course
- Checking in – ensure membership, ET issues dealt with, late entries
- Issue numbers (where regional sets used)
- Briefing contents:
- Domestic issues
- Safety issues
- Rules
- Course(s)
- Combined starts for inquorate classes & special arrangements if very low numbers etc. or split starts
- Start order
- Questions
- Starts
- Finishes
- Deal with any issues
- Publish provisional results
- Prize Giving
- Keep any result lists/videos/notes
- After the event
- Check all information in results file for Membership Nos./Expiry Dates etc.
- immediately complete race management software file(s) and forward to RMA, Ranking Officer, Race Records Officer with report of any necessary issues
- within 2 days total race levy & forward to MRC treasurer
- within 2 days submit any Event Tickets to British Canoeing with fee (not MRC treasurer.)